Employment

List of 4 items.

• Admissions Administrative Assistant

  Department: Admissions and Enrollment Management

  Reports to: Director of Admissions & Enrollment Management 

  Position Overview

  As the Admissions Administrative Assistant, you will serve as the first point of contact for prospective students and their families, ensuring they feel welcomed and informed. This role requires a blend of high-level interpersonal communication, event coordination, and digital organization to move applicants smoothly through the enrollment pipeline.

  Key Responsibilities

  1. Strategic Communication & Outreach

  • Act as a liaison for prospective students, responding to inquiries via phone, email, and in-person visits.
  • Manage the distribution of digital and physical recruitment materials.
  • Maintain clear and consistent follow-up to ensure families have all necessary information for the enrollment process.
  • Assist with external scholarship foundations.

  2. The Campus Experience

  • Coordinate Personal Visits: Manage the logistics of individual student visits to ensure a seamless, welcoming schedule.
  • Student Ambassador Pairing: Pair prospective guests with current student hosts to provide a personalized, authentic look at campus life.

  3. Admissions & Testing Support

  • Assist in gathering and verifying required admissions documentation for all applicants.
  • Support the logistics of Admissions and Placement testing sessions.

  4. Event Coordination

  • Collaborate on the planning and execution of major recruitment events, including Open Houses, Freshman Welcome, and Transfer Orientation.
  • Support evening and special events, such as Parent Information Nights and educational fairs.

  5. Administrative & Digital Excellence

  • Provide high-level administrative support to the Director of Admissions.
  • Meticulous attention to detail while utilizing digital tools to maintain accurate applicant records and department schedules.

  Qualifications & Skills

  • Education & Experience: 
    • Previous experience in an administrative or customer-facing role; experience in an educational setting is a plus.
    • Minimum requirement: Bachelor’s degree
  • Google Workspace Proficiency: Must be highly proficient in Google products to manage daily workflows:
    • Google Sheets: Creating and updating trackers for applicant data.
    • Google Forms: Managing inquiry forms and event registrations.
    • Google Calendar: Managing schedules for campus tours and interviews.
    • Google Drive: Maintaining an organized digital filing system for admissions documents.
  • Interpersonal Skills: Exceptional verbal and written communication; ability to speak comfortably with diverse groups of students and parents.
  • Organization: A "logistics-first" mindset with the ability to balance event planning and data management.
  • Flexibility: Ability to work occasional evenings or weekends for major recruitment events.

  Range: 50,000-55,000, Annualized

  
  

  How to Apply

   

  Interested candidates should submit a resume and a brief cover letter to Bonnie Klemm at klemmb@spaldinghs.org

• Associate Director of Advancement

  Reports To: Vice President of Advancement

   

  Position Overview

  As we prepare for our upcoming comprehensive campaign, the Associate Director of Advancement will serve as a key strategic partner and operational lead. Reporting directly to the Vice President of Advancement, this role provides high-level support to the VP by driving campaign operations, conducting prospect research, managing meeting logistics, and building critical progress reports.

  The ideal candidate is the perfect blend of tactical and strategic—someone who can flawlessly execute projects and systems, while also thinking critically about pipeline development and campaign strategy. In addition to supporting the VP and the broader Advancement team, the Associate Director will have the opportunity to directly manage and solicit a select portfolio of their own prospects.

   

  Key Responsibilities

  • Campaign Strategy & Executive Support
  • Serve as the operational lead for campaign infrastructure, including tracking goals, managing timelines, and driving day-to-day campaign execution.
  • Act as the primary support to the VP of Advancement, coordinating their prospect strategy, managing follow-up, and preparing all travel and meeting materials.
  • Provide high-level support to the Campaign Executive Committee and Board of Trustees, including meeting planning, strategic presentations, minutes, and communications.
  • Collaborate with the VP and Advancement leadership to develop and maintain systems, processes, and tools that support large-scale fundraising efforts.

  Prospect Research & Pipeline Management

  • Provide comprehensive donor research and screening; develop strategic prospect profiles and briefings to support the VP and major gift officers.
  • Facilitate campaign prospect pipeline meetings to coordinate strategy, oversee major gift portfolios, and ensure appropriate follow-up.
  • Implement and maintain a robust Moves Management process, accurately documenting engagement and solicitation activity within the CRM database.

  Direct Fundraising

  • Manage a select portfolio of individual prospects, developing strategies for their cultivation, solicitation, and stewardship.

  Prepare compelling gift proposals, grant requests, and solicitation materials for prospective donors and foundations.
  
  

  Reporting & Data Management

  • Create and maintain campaign dashboards and comprehensive reports detailing progress, total gifts/pledges, cash flow projections, and volunteer performance.
  • Analyze data to assess performance against campaign goals, presenting strategic insights to leadership and campaign committees.
  • Manage campaign gift agreements, recognition policies, and campaign counting guidelines in accordance with industry best practices.

  Events, Communications & Stewardship

  • Coordinate and support all campaign-specific events, including luncheons, regional events, the launch gala, and the close-out celebration.
  • Partner with marketing and communications staff to execute a comprehensive campaign communications plan (newsletters, website, videos, impact pieces) and ensure timeliness of deliverables.
  • Work closely with Donor Relations to support comprehensive stewardship efforts, including tailored reports, recognition, and personalized follow-up.

   

  Qualifications & Requirements

  • Education & Experience: Bachelor's degree required. 3–5 years of progressive experience in advancement, fundraising, or campaign operations, ideally in an educational or nonprofit setting.
  • Technical Proficiency: Strong proficiency in CRM databases (e.g., Raiser's Edge) and prospect research tools a plus. Excellent command of Google Suite and Microsoft Excel for reporting, analysis, and dashboard creation.
  • Strategic & Tactical Mindset: Proven ability to independently execute complex administrative projects while also contributing to high-level fundraising strategy.
  • Communication Skills: Exceptional written and verbal communication skills; adept at creating compelling proposals and clear executive reports.
  • Interpersonal Skills: Highly collaborative team player who is comfortable engaging confidently and professionally with donors, volunteers, and senior leadership.
  • Organization & Discretion: High attention to detail, ability to manage multiple shifting priorities, and a strict commitment to maintaining confidentiality with sensitive donor data.

  
  

  Interested candidates should send a resume and cover letter to Ashley Stewart at stewarta@spaldinghs.org.

• Head Water Polo Coach

  Archbishop Spalding High School is seeking a dedicated, knowledgeable, and mission-driven Head Water Polo Coach for our Water Polo program. Competing in the highly competitive Maryland Interscholastic Athletic Association (MIAA), Spalding is committed to excellence both in the pool and in the community.

  The Head Coach will oversee both the Varsity and Junior Varsity programs, focusing on the holistic development of student-athletes through the lens of Catholic education and sportsmanship.
  
  

  Key Responsibilities

  • Program Leadership: Oversee the strategic direction of both the Varsity and JV teams, ensuring a cohesive developmental pipeline.
  • Instruction & Development: Design and implement comprehensive practice plans that focus on skill acquisition, tactical understanding, and physical conditioning.
  • Personnel Management: Responsible for the recruitment, hiring, and supervision of assistant coaching staff.
  • Logistics & Scheduling: Coordinate the competitive season schedule in partnership with the Athletic Department.
  • Equipment Oversight: Manage the proper care, storage, and transportation of team equipment between training and competition facilities.
  • Mentorship: Foster an environment that prioritizes the school's mission and emphasizes character, integrity, and academic success.

  Qualifications

  • Experience: Previous competitive water polo experience is required (collegiate playing experience or high school/club coaching experience preferred).
  • Leadership: Proven ability to lead, motivate, and develop young athletes.
  • Communication: Strong organizational and interpersonal skills to effectively engage with parents, players, and school administration.
  • Mission Alignment: A commitment to supporting the values and educational goals of Archbishop Spalding High School.

  Season Details

  • Term: August 12th through late October.
  • Compensation: This is a stipend-based position.
  • Location: Practices and matches held at local regional facilities; travel required for MIAA away competitions.

  How to Apply

  Interested candidates should submit a resume and a brief cover letter outlining their coaching philosophy and relevant experience to the Director of Athletics, Jon Mellinger (mellingerj@spaldinghs.org.

  
  

   

• JV Girls’ Head Soccer Coach

  Conference: IAAM

  Season: August 15 – October 31

  Position Overview

  Archbishop Spalding High School is seeking a JV Girls’ Head Soccer Coach for the upcoming fall season. Our program is built on a tradition of excellence, sportsmanship, and holistic student-athlete development. This role is designed for a coach who excels at teaching the technical and tactical foundations of soccer while fostering a culture consistent with our school's mission.

  The JV Head Coach will work under the direct oversight and mentorship of the Varsity Head Coach to ensure that JV players are being prepared for the speed, physicality, and tactical demands of IAAM Varsity soccer.

  Key Responsibilities

  • Player Readiness: Execute high-level training sessions that bridge the gap between developmental soccer and the elite IAAM Varsity level.
  • Tactical Consistency: Learn and implement the Varsity program’s tactical systems (formations, pressing styles, and set-piece philosophies) to ensure a cohesive experience for players.
  • Evaluation & Feedback: Provide regular feedback to athletes regarding their progress toward Varsity-level benchmarks.
  • Culture Building: Uphold the values of Archbishop Spalding Athletics, emphasizing teamwork, discipline, and faith-based leadership.
  • Administrative Duties: Manage game-day logistics, equipment, and professional communication with the Athletic Department and parents.

  Qualifications

  • Soccer Background: Must have significant competitive playing experience (High School/Club/College) or previous coaching experience.
  • Spalding Alignment: A commitment to the mission of Catholic education and the ability to serve as a positive role model for young women.
  • Availability: Must be available for practices and games during weekday afternoons and occasional weekends throughout the season (Aug 15 – Oct 31).

  How to Apply

  Interested candidates should submit a resume and a brief cover letter outlining their coaching philosophy and relevant experience to the Director of Athletics, Jon Mellinger (mellingerj@spaldinghs.org.

  Archbishop Spalding High School is a Catholic college preparatory school that provides a rigorous program of academics, activities, and athletics in a safe, nurturing environment.